Department of Home Affairs: Receptionist Jobs 2022

RECEPTIONIST, REF NO: HRMC 24/22/7

SALARY LEVEL: A basic salary of R147 459 to R173 706 per annum (Level 4). In addition, a range of benefits are offered.

CENTRE: Pretoria, Arcadia, Branch: Border Management Authority.

REQUIREMENTS:

  • A grade 12 Certificate at NQF level 4 as recognized by SAQA
  • Knowledge of Office Administration and various filing systems.
  • Computer literary.
  • Knowledge of the Public Service Regulatory Framework. Knowledge and understanding of the BMA Legislations and Prescripts. Ms Office packages.
  • Verbal and written communication skills.
  • Decision-making, knowledge management, planning and organising.
  • Time management, Customer focus and good telephone etiquette.
  • Good grooming and presentation skills.
  • Ability to work under pressure and meet deadlines.

DUTIES:

The successful candidate will be responsible for, amongst others, the following specific tasks:

  • Provide office support services in order to ensure efficiency and effectiveness within the office of the Commissioner.
  • Receive, direct and relay telephone and fax.
  • Direct internal and external members to the appropriate staff member.
  • Greet, assist and/ or direct students, visitors and the general public.
  • Advice clients on relevant matters based on their requests.
  • Pick up and deliver the mail.
  • Open and date stamp all general correspondence.
  • Maintain the general filing system and file all correspondence.
  • Assist in the planning, preparation of meeting, conferences and conference telephone calls.
  • Maintain an adequate inventory of office supplies.
  • Register the received documents for collection by registry or officials.
  • Transfer or convey messages to internal officials through emails.
  • Respond to public inquiries.
  • Provide relevant information as required.
  • Provide word-processing and secretarial support.
  • Perform clerical duties in order to maintain office administration.
  • Develop and maintain a current and accurate filing system.
  • Assist with the filing and record keeping for all incoming and outgoing documents.
  • Coordinate the repair and maintenance of office equipment.
  • Keep a well organised administration system for the office of the Commissioner.
  • Liase with corporate services with regard to all matters pertaining to the administrative functioning of the office.
  • Provide high level administrative support to the Commisioner, logistical and human resources.

ENQUIRIES: Ms P Makhalima, Tel No: (012) 406 4248

Apply Online for the Department of Home Affairs: Receptionist Jobs 2022

CLOSING DATE: 10 MAY 2022

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