Department of Home Affairs: Receptionist Jobs 2022
RECEPTIONIST, REF NO: HRMC 24/22/7
SALARY LEVEL: A basic salary of R147 459 to R173 706 per annum (Level 4). In addition, a range of benefits are offered.
CENTRE: Pretoria, Arcadia, Branch: Border Management Authority.
REQUIREMENTS:
- A grade 12 Certificate at NQF level 4 as recognized by SAQA
- Knowledge of Office Administration and various filing systems.
- Computer literary.
- Knowledge of the Public Service Regulatory Framework. Knowledge and understanding of the BMA Legislations and Prescripts. Ms Office packages.
- Verbal and written communication skills.
- Decision-making, knowledge management, planning and organising.
- Time management, Customer focus and good telephone etiquette.
- Good grooming and presentation skills.
- Ability to work under pressure and meet deadlines.
DUTIES:
The successful candidate will be responsible for, amongst others, the following specific tasks:
- Provide office support services in order to ensure efficiency and effectiveness within the office of the Commissioner.
- Receive, direct and relay telephone and fax.
- Direct internal and external members to the appropriate staff member.
- Greet, assist and/ or direct students, visitors and the general public.
- Advice clients on relevant matters based on their requests.
- Pick up and deliver the mail.
- Open and date stamp all general correspondence.
- Maintain the general filing system and file all correspondence.
- Assist in the planning, preparation of meeting, conferences and conference telephone calls.
- Maintain an adequate inventory of office supplies.
- Register the received documents for collection by registry or officials.
- Transfer or convey messages to internal officials through emails.
- Respond to public inquiries.
- Provide relevant information as required.
- Provide word-processing and secretarial support.
- Perform clerical duties in order to maintain office administration.
- Develop and maintain a current and accurate filing system.
- Assist with the filing and record keeping for all incoming and outgoing documents.
- Coordinate the repair and maintenance of office equipment.
- Keep a well organised administration system for the office of the Commissioner.
- Liase with corporate services with regard to all matters pertaining to the administrative functioning of the office.
- Provide high level administrative support to the Commisioner, logistical and human resources.
ENQUIRIES: Ms P Makhalima, Tel No: (012) 406 4248
Apply Online for the Department of Home Affairs: Receptionist Jobs 2022
CLOSING DATE: 10 MAY 2022
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